Approval-first email
How can AI draft my emails but let me approve before sending?
Use an AI email worker with separate draft and send steps: it reads the allowed thread and company context, writes a proposed reply, and stops before sending.
Route that draft to Slack or email so you can approve it, edit it, or reject it before the worker is allowed to continue.
Answered by Floom · Updated
This pattern is more useful than a general writing assistant when the draft needs to appear automatically after a new message, use the same business context each time, and wait in one review queue.
The approval step is a permission boundary, not just a notification. The worker can prepare freely while the action that reaches another person remains under human control.
How it works
Separate preparation from permission
- 01
Limit what the worker reads
Choose the inbox, labels, senders, or message types in scope. Give it the tone guide and business facts needed for those replies.
- 02
Trigger a draft
Run on each matching email or on a schedule. The worker reads the thread, identifies the request, and prepares a subject and body.
- 03
Hold the send step
Create an approval request with the recipient and full draft visible. Nothing is sent while that request is waiting.
- 04
Approve, edit, or reject
Review in Slack or by email. Approve the final text, change it first, or reject it and leave the conversation untouched.
Floom example
A concrete Floom example: Email Reply Drafter
Floom's Email Reply Drafter reads unread emails and prepares on-brand replies using the voice and context supplied by the workspace. Its template marks approval as required before sending.
An agency owner can scope it to client questions that arrive in a shared inbox. The worker can summarize the request, draft a reply using the agency's tone and service information, and send the complete proposal to the owner for review.
The owner sees the recipient and wording before the send step. This removes the blank-page work without pretending that an AI draft is automatically correct or ready to represent the business.
Frequently asked questions
Short answers to the next questions.
- Where do I approve an AI-drafted email in Floom?
- Floom can send the approval request to Slack or by email. The request includes the proposed output so the reviewer can approve, edit, or reject it before the send step continues.
- Can the worker match my writing style?
- Give it a tone guide, approved examples, and any words or claims to avoid. That context helps it prepare a closer first draft, but a person still reviews the final message.
- Does the AI need access to my whole inbox?
- No. Scope the worker and its connection to the messages needed for the job, such as a shared inbox, a label, or a defined sender group. Use the narrowest access that completes the workflow.
- What happens when I reject a draft?
- The send step does not run. You can edit the message, provide clearer instructions for a future run, or leave the email for manual handling.
A worker for the repeated work
Describe the job. Keep the approval.
Floom runs AI workers in the background and asks before outward-facing work moves forward.